OPERATIONAL STRESS –
AN EDUCATIONAL EXPERIENCE
By Pat Spencer, KD4PWL
Source: Kentucky Amateur Radio Web Site
Edited 09/2022 by Paul Smith, K5PRS
In February of 2003, Lexington, KY faced a severe ice storm. For 8 days, amateur radio operators worked to help the local government with communications to the electric utility, shelters and other locations. Because of the level of the disaster, available manpower was slim and the brunt of the operation fell on the shoulders of a few. Please accept the following lessons learned from that incident that may help you cope with the unique circumstances that will confront you in a disaster operation.
One of the keys to successfully responding to a disaster is the management of operational stress. The lower you can keep your stress level, the better you can handle the rigors of working in a disaster and respond to changing conditions. Let’s look at five ways to reduce operational stress.
Understanding the concepts of “Home and family first,” preparing for the response, having understanding, having patience and knowing your limits will serve you well. “Home and family first,” has always applied to all types of disaster response personnel. There are two reasons for this. First and foremost persons whose human needs that are not met are part of the disaster. Secondly, if you do not know your family is safe, you will most likely become a liability to the operation. Your concern is with them and your energies are targeted towards trying to secure their needs and not your task. Mistakes made during emergencies can adversely affect a large number of people.
Never feel shame if you need to take time and secure the needs of your family. Let your amateur radio coordinator know and, if you can secure their safety, offer your assistance later in the crisis. Relief operators are as important as first response operators. Coming out later and relieving someone who has been there for too many hours will make you a Godsend. Another important way to prevent operational stress is to prepare for your response and to do so intelligently. Let’s stray from the concept of the good idea of ready kits slightly and accept the reality that many do not keep a stocked ready kit and that everyone’s needs and the needs of every operation is different. Let’s prepare you for your response.
The first thing you need to do is ask questions. Find out where you will be, what facilities exist at that location and what you will be doing. That will be the first step in understanding what you will need. If the location has facilities that will take care of your human needs, you will not need to take food and water. This is no guarantee, however, that the status of that facility will not change. Take what you need and in your judgment is “needed extra.” Packing 200 pounds of equipment around is stressful. Remember your human needs first, then move on to equipment. Never shortchange yourself; understand what you need to do and what to take.
Understanding has three themes within it. The first is to understand what your role will be. Unless you are an initial responder, you can usually observe the person you are replacing for a short time. Ask questions and understand what you are going to do. If you are a first responder being relieved by someone, please consider their possible inexperience at the task. Give the benefit of yours. Taking 10 minutes to do this will lower the stress level of both parties. The person relieving you will understand the task better and you will be confident that the important job you have been doing will continue being performed well.
Understanding also extends to knowing you are part of a team that is assigned to accomplish something. Understand that the person or facility you are performing communications duties for has a defined role and responsibilities. Especially understand that if you are working with government officials, they have a legal responsibility to accomplish the goal of restoring the infrastructure of the area to as normal as possible. Whether it is a government official, a shelter manager or whoever is in charge of the facility you are at, respond to and respect their responsibilities and authority. Do not hesitate to be a team member and help educate them about the methods, abilities and restrictions of amateur radio. Helping them understand your job and your understanding of theirs will reduce the level of stress on both sides. If you can do a little something extra to help them, do so. However, do not let them assign you major tasks that will take you away from your communications duties – at least until net control is informed and a replacement assigned. Use your judgment when saying yes or no to special requests. If the task will take only a moment but will help a good deal, by all means help if you are not busy on the radio. Doing a little extra will pay dividends to you when you need help or understanding again reducing your stress.
Another understanding to have is that disasters are high-stress environments. We as individuals react in different ways to these environments. Understand that even people you have known all their lives may act in ways that are not characteristic with their personalities when under stress. There will be reactions you don’t expect, negative reactions and downright surprising circumstances. Keep these in perspective and navigate them carefully. 99.9% of the time it is nothing personal, it is a person responding to unusual stress. Keep your focus on your task and respond accordingly.
Most of all, understand the needs of the community you are serving. Sometimes, you may have to answer a phone call from, or interact directly with a citizen who is in distress and needs help or just wants to “vent.” Keep your cool and, using your firm grasp of your role with the agency you are working with, offer what assistance you can to that person. Relate to them on a personal level, and if you have something in common with them use that to build a bridge. Remember, the person on the other end is someone that you are serving as a representative of the facility you are working with. Sometimes just letting them tell you their problems and relating your understanding to them will help them more than you would expect. People who are part of a disaster, including you, can become frustrated with the lack of normality without knowledge and they may act in not so normal fashions.
Patience is a virtue but even more so in a disaster. Remember that disasters are situations where nothing works as it normally would. Be patient when trying to complete a task that takes longer than normal for whatever reason. Many things will not work, routine methods may not apply or some things may simply not be available. Consider your task as something for you to complete to the best of your ability but some things may not be possible. Careful planning ahead of time may anticipate some of those frustrations. If you are unable to complete an assignment after giving your 100% effort, explain that to the person that gave the task to you and explain why the task cannot be completed.
Above all, look on failures as educational opportunities. Take notes and alter plans to forestall these frustrations and failures in the future and SHARE with others so they will also be better prepared.
That concludes tonight’s training. Are there any questions, comments or suggested additions to this material?
Thanks, this is (callsign) clear to net control.