PSV-103
WHAT is a “Rest Stop/
Aid Station Communicator?”
A Rest Stop or Aid Station Communicator is an Amateur Radio Operator providing on-site communication support during an event.
CONCEPT:
A rest stop or aid station communicator serves as the critical link between net control and the local rest stop or aid station official. As such, the amateur operator MUST remain within the immediate vicinity of the rest stop or aid station AT ALL TIMES. If you need to step away (say, for a restroom break), make sure to notify both the manager and net control. Don’t just vanish without a trace!
Since the rest stop or aid station is typically a central hub for supplies and first aid, the communicator must stay in constant contact with the site leader and be aware of all site operations—especially any incidents or emergencies. However, keep in mind that you’re there to support, not steal the spotlight. Your role is to stay involved without disrupting normal operations.
Communications often involve priority or emergency situations, like medical emergencies or the occasional lost child. For instance, during the MS150, additional medical personnel and supplies can be dispatched via amateur radio. And at the Wings Over Houston Airshow, it’s not uncommon for kids to get separated from their parents (but no worries, we’ll get them reunited before they start thinking the planes are part of their escape plan!).
PURPOSE:
The goal of working at special events is to test away-kit equipment in simulated emergency scenarios where connectivity could be difficult, all while practicing concise and accurate message handling. These events also provide a chance for ARES members to act as net control operators in non-emergency but low-stress settings—perfect preparation for future away-team duties. ARES members are encouraged to participate in at least one special event per year, as outlined in our Taskbooks.
Responsibilities/Duties:
- Stay Close to Home (Base): The communicator must remain within the vicinity of the rest stop/aid station at all times. Additionally, the communicator must monitor the radio AT ALL TIMES. If you absolutely must step away from your station (and no substitute is available), let net control know when you’re leaving and when you return. We don’t want anyone to think you’ve disappeared into the Bermuda Triangle!
- Take Direction: The communicator is expected to follow instructions from the event’s communication net control throughout their shift. Yes, the boss is still in charge—even if the boss is a radio!
- Radio Variety: The rest stop/aid station communicator may also operate other radios, such as event-supplied radios or even a trusty cellular phone. Who knew you’d be a communications expert and a multitasker?
- Build Relationships: It’s essential to build a solid relationship with the Rest Stop manager. Make sure you’re readily available to pass communications whenever necessary.
- Build More Relationships (Medical Edition): It’s also a good idea to make contact with the lead medical personnel and establish a rapport. Being located near the medical tent is an advantage. When things get intense, the medical team will appreciate your support handling communications so they can focus on treating the actual emergencies. You’re the unsung hero behind the scenes!
- Shift Duration: Most event shifts are 12 hours or less. However, the duration can vary depending on the event’s needs. If you’re there longer, just remember to pack snacks—and maybe a comfy chair.
- Physical Condition: The communicator should be in good physical condition and able to be self-sufficient for the event’s duration. It’s like being an endurance athlete… but with more radios!
- Location Challenges: Rest stop/aid stations are often located far from net control and may not offer much shelter from the elements. You might need to tap into your inner MacGyver to function in less-than-ideal conditions. But hey, that’s part of the fun, right?
Radio Equipment Requirements:
The communicator should come prepared with the following equipment:
- 2 Meter FM Transceiver: Capable of at least 25 watts into the antenna. This could be a mobile unit or a handy-talkie plus amplifier combo.
- Antenna: A high-gain antenna with a magnetic mount and 15 feet of cable to a PL259 connector (or a push-up 15-20 foot mast antenna with cable).
- External Speaker: Because sometimes you need to hear everything clearly.
- Optional: A Packet TNC with a phone/tablet/laptop interface for digital messaging. (For those who like their communication a little more… futuristic.)
- Battery Power: Batteries capable of at least 12 hours of operation, preferably with Anderson Power Pole connectors. Because who wants to run out of power in the middle of an event?
- Optional: A 2 meter/440 MHz dual-band transceiver with cross-band repeat features. Perfect for wandering around the site or working from a distance. (Your inner explorer will thank you.)
- High Gain Antenna: For those times when you really need to reach out and touch someone—or something.
- Spare Batteries & Chargers: No one likes a dead radio. Bring a spare battery and charger, just in case.
- Headset/Earphones: So you can hear the action without everyone else hearing it, too.
- Power Cables: A cigarette lighter or auto battery adapter to keep you juiced up. (Because we all know someone who forgets to charge their gear.)
That concludes tonight’s training. Are there any questions, comments or suggested additions to this material?
Thanks, this is (callsign) clear to net control.
Send corrections, modifications, updates or suggestions to k5prs@aol.com