PSV-103
WHAT is a “Rest Stop/
Aid Station Communicator?”
Rest Stop or Aid Station Communicator: The Unsung Heroes of Event Communications
A Rest Stop or Aid Station Communicator is an Amateur Radio Operator providing on-site communication support during events. Think of it as your chance to be the communications lifeline in the wild world of outdoor events.
CONCEPT:
The rest stop or aid station communicator acts as the vital link between net control and the local rest stop or aid station officials. As such, the amateur operator must stay within the immediate vicinity of the rest stop or aid station AT ALL TIMES. Need a restroom break? No problem, but be sure to notify both the manager and net control. You’re not Houdini—don’t disappear without a trace!
Since the rest stop/aid station is a central hub for supplies and first aid, the communicator must stay in constant contact with the site leader and be aware of all site operations—especially any incidents or emergencies. Remember, however: you’re there to support, not steal the show! Be involved without disrupting the flow of operations.
Communications can involve priority or emergency situations, like medical incidents or the occasional lost child. For example, during the MS150, medical personnel and supplies can be dispatched to an accident via amateur radio from medical stations more quickly than 911 can respond and at the Wings Over Houston Airshow, it’s not uncommon for kids to wander off from their parents (don’t worry, we’ll reunite them before they start thinking the planes are part of their escape plan!).
PURPOSE:
The goal of working at special events is to test away-kit equipment in simulated emergency situations where connectivity might be tricky, all while practicing concise and accurate message handling. These events also provide a chance for ARES members to act as net control operators in non-emergency but low-stress settings, making it perfect preparation for future away-team duties. ARES members are encouraged to participate in at least one special event per year, as outlined in our Taskbooks.
Responsibilities/Duties:
- Stay Close to Home (Base): The communicator must remain within the vicinity of the rest stop/aid station at all times. You must also monitor the radio at all times. If you absolutely must step away (and no substitute is available), notify net control when you’re leaving and returning.
- Take Direction: The communicator is expected to follow instructions from the event’s communication net control throughout their shift. Yes, the boss is still in charge—even if it’s just a radio!
- Radio Variety: The communicator might operate other radios, such as event-supplied radios or even a trusty cell phone.
- Build Relationships: A solid relationship with the Rest Stop Manager is essential. Be ready to pass communications smoothly whenever necessary.
- Build More Relationships (Medical Edition): Establishing a rapport with lead medical personnel is also key. Being near the medical tent is a plus—when things get intense, they’ll appreciate your support in handling communications so they can focus on treating emergencies. You’re the unsung hero behind the scenes!
- Shift Duration: Most event shifts are 12 hours or less, but duration may vary. If you’re there longer, just remember to pack snacks—and maybe a comfy chair!
- Physical Condition: The communicator should be in good physical condition and able to be self-sufficient for the event’s duration. It’s like being an endurance athlete… but with more radios!
- Location Challenges: Rest stops and aid stations are often far from net control and might not have much shelter.
Radio Equipment Requirements:
To be a successful rest stop/aid station communicator, come prepared with the following gear:
- 2 Meter FM Transceiver: Capable of at least 25 watts to the antenna. A mobile unit or a handheld plus amplifier combo and a gain antenna will do the job.
- Antenna: A high-gain antenna with a magnetic mount and 15 feet of cable to a PL259 connector (or a push-up 10-15 foot mast antenna).
- External Speaker: Sometimes you need to hear everything clearly. You never know when you’ll get an urgent message!
- Optional: A Packet TNC with a phone/tablet/laptop interface for digital messaging. (For those who prefer to communicate futuristically).
- Battery Power: Batteries that can handle at least 12 hours of operation, preferably with Anderson Power Pole connectors to maintain compatibility with other communicators’ equipment.
- Optional: A 2-meter/440 MHz dual-band transceiver with cross-band repeat features and ht combo. Perfect for roaming the site or working from a distance. Your inner explorer will thank you!
- High Gain Antenna: For when you need to reach out and really touch someone—or something.
- Spare Batteries & Chargers: No one likes a dead radio. Bring a spare battery and charger— so your vehicle can be your power source just in case.
- Headset/Earphones: So you can hear the action… without everyone else hearing your secret radio conversations!
- Power Cables: A cigarette lighter or auto battery adapter to keep everything powered. (Because we all know someone who forgets to charge their gear).
And that’s it! You’re now ready to be the superhero communicator at your next event. Stay prepared, stay connected, and above all—stay in touch with net control. Finally, don’t forget to do the paperwork, the ICS214 Activity Log, the Form 309 Communications Log and the After Action Review to make sure the job is finished cleanly.
That concludes tonight’s training. Are there any questions, comments or suggested additions to this material?
Thanks, this is (callsign) clear to net control.
Send corrections, modifications, updates or suggestions to k5prs@aol.com